Research Day 2022 Presentation Guidelines

The information below is for the 2022 UTDRO Research Day Presentation Guidelines, which will be held virtually on May 16, 2022 at 12 - 4 PM EDT.

All Presenters

  • Event registration is mandatory for all presenters. If you haven't already done so, please register for Research Day here.
  • Program Schedule is available here with your presentation time, order, and Zoom room. All presenters are expected to be available for their entire scheduled time block, and be present in their Zoom room at least 15 mins prior to the start of their section. Make sure to double check that your information is correct, and request any needed changes through Olga Pidhirska, Event Coordinator at radiation.oncology@utoronto.ca.      
  • Technology training and checks will be made available one week in advance, and one hour prior to event start. Details will be emailed later in late April.

Oral Presentation Instructions 

  • Oral presentations will be 7 minutes + 2 minutes Q&A each.
  • Presenters are expected to use this Research Day Oral Presentation Template
  • In your template, you will see a Conflict of Interest Declaration slide after the title slide. This slide is required and must be used to notify the audience of any real or apparent conflict(s) of interest that may have a direct bearing on the subject matter presented. If not applicable, indicate on the slide “Nothing to declare.”
  • Your MS PowerPoint presentation due date is May 11, 2022. Please submit your slide by email to radiation.oncology@utoronto.ca with SUBJECT: Research Day Presentation - Oral Slides - Your Name (e.g. Research Day Presentation - Oral Slides - Indra Wang). These will be used as back up during the event, should you experience technological issues. 
  • Make sure you check the Program Schedule for your presentation time, order and Zoom room. Presenters are expected to be present in their Zoom room for the duration of their section time block and arrive 15 minutes prior to the start of their section. 

Poster Presentation Instructions 

There are two requirements for Poster Presenters - (1) Rapidfire Presentation and a (2) Virtual Poster Room.

1. Rapidfire Presentation

  • Each speaker will have a maximum of 1 minute for their presentation, which is to include the main takeaway about their project. Consider this your elevator pitch for your Virtual Poster Room.
  • Presenters are expected to use this 1-slide Research Day Rapidfire Poster Template. Please do not add additional pages or information. 
    • Please do not adjust the template in any way.
    • The description has to fit 2 lines of text in 24 point font size in the space provided in the template (do not just the text box). 
    • This should be your key takeaway message. 
  • Your MS PowerPoint slide due date is May 11, 2022. Please submit your slide by email to radiation.oncology@utoronto.ca with SUBJECT: Research Day Presentation - Poster Slide - Your Name (e.g. Research Day Presentation - Poster Slide - Ishir Patel). 
  • Once slides are submitted, they will be "stitched" together for each Rapid Fire Section into one slide deck and advanced by an AV Tech. Please note, you will not have access to the notes field in the PPT. If you need notes, please have a separate document prepared, either printed or on a second screen. 

2. Virtual Poster Room

  • Each presenter will be given their own Zoom Breakout Room for a 1-hour period between 3pm - 4pm EDT. You're expected to be present for the entire hour. Faculty and your pre-assigned judges will drop by to visit your breakout room to ask questions about your research and evaluate your digital poster. 
  • Please prepare a 1-page digital poster on a single PPT slide to screenshare for the duration of the Virtual Poster Room session. 
  • Please be mindful of font size and ensure it is legible as visitors to your poster room will be viewing it from their personal monitors. 
  • You do not need to pre-submit your slide for the Virtual Poster Room. 

Questions? 

Please reach out to:

Olga Pidhirska, Event Coordinator

Email: radiation.oncology@utoronto.ca